Guidance consultation is available before registering for all St. Louis courses. The following guidance services are available for St. Louis students registered in any of our credit courses.
Talking to a Guidance Counsellor at St. Louis is not entirely like when you were in high school last. St. Louis Guidance Counsellors are certified teachers with Guidance qualifications and experience, however they also understand your adult responsibilities, perspectives and sense of urgency to get where you want to go.
You do not need to make an appointment, however students are seen on a first come, first served basis, during Guidance Office Hours.
Guidance Registration Hours in Kitchener and Cambridge
|St. Louis – Kitchener Main Campus
80 Young St, Kitchener
|Monday to Thursday||8:30am – 12:30pm / 1:30pm – 3:00pm|
|Tues & Wed||5:30pm – 7:30pm|
|St. Louis – Cambridge Campus Rm 151
150 Main St., Cambridge
(near Ainslie bus terminal)
|Mon – Thurs||11:00am – 2:00pm|
Please plan to arrive no later than 30 minutes before Guidance hours are finished. Plan to meet with Guidance for 15-20 minutes. Line-ups can be long sometimes and your patience is appreciated.
To maximize your time with a St. Louis Guidance Counsellor, the following items will be helpful to review your academic progress and develop a plan together. If you plan to register for a credit course, these items are required:
- Documents with your Legal Name and Date of Birth
- Documents with your Status in Canada
- Photo Identification
- Previous High School Transcript or Credit Counselling Summary
- Up-to-date Resume (if you wish to have your work and volunteer experience recognized under PLAR)
- Principal to Principal Transfer Request Form (if you attended another high school in the last year without having completed a diploma)
- Letter to verify completion of CLB 6 (if you are a LINC or ESL student)
St. Louis Guidance Counsellors will work with current and prospective students to determine what is still required to complete your OSSD. Click here for OSSD Graduation Requirements. If you already have your OSSD, and need to upgrade credits for a better grade or take a College or University level Secondary School Credit, Guidance will provide direction on how taking a credit class at St. Louis will impact your overall grade average and updated transcript.
Prior Learning Assessment and Recognition (PLAR) is a process that helps mature students obtain recognition for learning outside of formal education settings. PLAR focuses on what adults already know and what they can do. For example, have you lived on your own and managed your own money, do you have children, have you worked or volunteered and learned new skills. These elements are just a handful of the situations we evaluate to determine how that life experience may be attached to secondary school credits. At St. Louis, we can help you obtain recognition for this life and work experience.
Click here to view the PLAR information video: Prior Learning Assessment and Recognition (PLAR)
Who is Eligible?
PLAR is available to mature students who entered an Ontario high school after 1999, or would like to graduate under the current Ontario Secondary School Diploma (OSSD) requirements.
- At least 18 years old on or before December 31 of this school year?
- Enrolled in a Secondary School Credit program for the purpose of obtaining an OSSD
- Out of high school for at least 10 months before returning as an adult
- New to the Ontario Secondary School system, as of February 1, 2004 AND working toward an Ontario Secondary School Diploma (OSSD). (Students who have studied out of province or out of country would also qualify under this criteria)
You may earn up to 26 secondary school credits using PLAR for Mature students. The last 4 credits MUST be earned via any combination of our day class, hybrid, correspondence, online, language credit, skills training or Credits@Work options. Credits offered in Skills Training programs are elective credits only. Please drop in to the Guidance office to speak to a counsellor and to pick up a PLAR application.
International Visa Student Program –
St Louis Adult Learning & Continuing Education Centres
St Louis Adult Learning & Continuing Education Centres offers High School credit courses taught in English for the purpose of obtaining the Ontario Secondary School Diploma (OSSD) and/or upgrading for post-secondary education. Credits can be earned through our Adult Day School program (5 Terms) , Correspondence – Self Directed program (continuous Intake) or any of our three school to Work Programs: Culinary Arts Training, Hair Styling and Barber Training, and Personal Support Worker training. Please click on the Programs and Courses on our website for information about each program.
Acceptance into a St Louis Adult & Continuing Education program in the Waterloo Catholic District School Board will be determined by:
- An assessment of the student’s educational background and present academic standing as indicated on their transcripts. Secondary students must have a performance grade level of 65%. (High School Transcripts must be faxed or emailed to email@example.com prior to acceptance (see Procedures section).
- The availability of space in specific secondary credit courses. Early enrolment is recommended to ensure access to the course of choice and desired program.
- An assessment of the student’s English language proficiency. Students will need to provide evidence of a TOEFL score between 79-93, or IELTS at 6.5, or CLB at level 6 (in listening, speaking, reading, and writing) in order to be accepted into our adult high school credit courses. If you have taken language tests other than those listed above, please contact St Louis directly to determine whether they will meet language testing requirements.
English Language Testing
The following services evaluate language skills of people whose first language is not English.
Test of English As a Foreign Language (TOEFL)
Use Institution Code 0211 when taking the TOEFL test
International English Language Testing Service (IELTS)
- In Waterloo Region contact the YMCA Immigrant Services to set up a CLB language assessment
Once you’ve completed an English Proficiency test, contact the organization directly and have them send your official results to: St Louis Adult Learning & Continuing Education Centres, 80 Young St., Kitchener ON N2H 4Z1. Your results must be received in a sealed envelope from the organization to be considered official.
All students will be advised within two weeks of St Louis receiving your high school transcripts and English Language Proficiency documents as to whether you have been offered a placement in a St Louis Adult Learning Centre Program. At that time you will be given a copy of a Request For Invoice.
Once you are accepted and have your Request for Invoice you will need to contact the:
Resource Development Office (RDO)
Waterloo Catholic District School Board
35 Weber Street West, Unit A, Kitchener, Ontario (after Sept 30, 2019)
Directions: Office located between Ontario & Young Streets
Hours: Monday–Friday from 8:30 a.m. to 4:30 p.m.
Telephone: 519-578-3660 (call first!)
The WCDSB R school tuition and RDO administration fees must be paid in full to the WCDSB Resource Development Office, 35 Weber Street West, Unit A, Kitchener, Ontario, Canada N2G 4G2 before the Letter of Acceptance (LOA) is issued. After receiving the school fees payment, the WCDSB will issue an official letter of acceptance. The official letter of acceptance is required for the student to apply for a Study Permit at the Canadian Embassy in order to study in Canada.
Please note: For students applying to study in Canada for the first time, their Study Permits must be obtained before entering Canada. Students who are already studying in Canada may renew their Study Permits from Citizenship & Immigration Canada from within Canada.
All students must apply for and receive a Study Permit from Citizenship and Immigration Canada before leaving their home country to attend a school in Canada. Guidelines and an application form can be found on the Citizenship and Immigration Canada website, http://www.cic.gc.ca/english/study/index.asp or at the Canadian embassy, high commission or consulate in the student’s home country. Students should contact the Canadian visa office in their home country to see if they are required to fill out any additional forms or provide any additional documents.
Procedure and Requirements
- Send an email to firstname.lastname@example.org to begin your application process. In the body of the email please indicate the program you are interested in at St Louis and the reason you wish to study with us. Attach the following documents to this email:
- Scanned copies of high school transcripts from the most recent and previous two years of study
- Evidence of English proficiency
- Complete the International Student Application Form. Once this is completed and we have received your transcripts a guidance counsellor will contact you to help you select your courses. We will then send you a Request for Invoice for administration and tuition fees. You will then contact the ROD office to make arrangements for your tuition payment.
- The administration and tuition fees must be received prior to the Letter of Acceptance (LOA) being issued by the School Board. Payment may be submitted by certified cheque, wire transfer or money order.
- A student is responsible to apply for a Visa and Study Permit. Only students with a Secondary School Study Permit will be granted course credits.
- Students should ensure they arrive a couple days prior to the beginning of the term. This is important if the student wishes to begin classes the first day of the term.
- Students will receive their study permit once they have been processed through Canada Border Services Agency (CBSA) at the point of entry.
- Upon arrival at St Louis, the student must present their passport containing the visa with stamped entry date, and study permit. You will also need to provide documentation showing your Canadian address, and a receipt showing your tuition payment.
Students must submit the following:
- A final transcript or school record from high school and post-secondary (if attended) must be faxed to 519 745-9269 or emailed to email@example.com Photocopies of transcripts/certificates must be certified with an official school stamp. Failure to comply will result in a delay. Secondary students must have a performance grade level of 75% or B+ equivalent.
- Completed International Student Application Form
- Completed New Student Registration Form
- An administration fee of CDN $300.00 + HST is to be made payable to the Waterloo Catholic District School Board by certified cheque, bank draft or money order. The administration fee is NON-REFUNDABLE.
Please note: On arrival in Canada, International Students may NOT transfer to another school in the Waterloo Catholic District School Board. In special circumstances, St. Louis Administration may consider a change of program at St. Louis.
School Fees – Secondary Schools (Grade 9-12)
One credit course (adult day school or correspondence) is CDN $1700.00
One day school term (2 credits) CDN $3,400 for a maximum of 2 courses
plus Student Services Fees $50 and Correspondence Fee $40/course
Health Insurance- Students must arrange their own health insurance to be covered during their stay in Canada.
Students must have a medical note in order to be eligible for a refund. There will be a $100 admin or processing fee deducted from the refund. The refund will be calculated based on the day the student formally withdraws from the course. If a student drops after mid point in the course there will be no refund. There will be a $100 admin fee for program changes payable to St Louis Adult Learning Centres.
Terms & Conditions
- The Waterloo Catholic District School Board (WCDSB) is not liable for losses/expenses that may incur as a result of the District being unable to provide education owing to labour disputes or inclement weather conditions or other causes beyond its control.
- Canada and the Waterloo Region are very safe by world standards. The WCDSB cannot guarantee the student’s safety. Therefore, should the student be injured while studying in Canada, the WCDSB will not be held liable.
- If the student’s educational needs are greater than disclosed in the application, the WCDSB reserves the right to charge for extra support if such support is available.
- Any inaccuracy in the application is grounds for the WCDSB to terminate the agreement and send the student home without refund and at the parent’s own expense.
- The Waterloo Catholic District School Board, its officers, employees, agents, volunteers and representatives will not be held responsible for any injury loss or injury suffered by the applicant during periods of travel and study. If the applicant becomes ill or incapacitated, the WCDSB and its representatives may take such action as it considers necessary, including securing medical treatment and transporting the applicant home at his/her expense.
- The undersigned hereby agrees to indemnify WCDSB for damages or expenses incurred, resulting from the student’s willful or negligent behaviour or actions.
I acknowledge that the Waterloo Catholic District School Board reserves the right to dismiss students and return them home, at their expense, without tuition refund for violating school rules, the WCDSB code of Conduct or the laws of Canada.
I therefore agree to uphold all rules and regulations and cooperate with administrators, teachers and student in the WCDSB. I fully understand the refund policy of the WCDSB.
Upon application submission, I verify that everything stated in the application is true and processing this application acknowledges my acceptance of the terms and conditions.
Upon Arrival In Canada
In order to acquaint themselves with the city and our Canadian customs, we advise students to arrive in the Waterloo Region at least two weeks in advance of the start of school.
All international students will be required to report to the Resource Development Office – International Education Services within their first two days in Canada.
The Resource Development Office (RDO) is located at:
Waterloo Catholic District School Board
35 Weber Street West, Unit A, Kitchener, Ontario
Directions: Office located between Ontario & Young Streets
Hours: Monday–Friday from 8:30 a.m. to 4:30 p.m.
During this visit, students must submit the following:
- A valid Study Permit.
- A valid Passport.
- Most recent Transcripts.
- Valid health insurance coverage.
Registration at school
- All new students will be required to register at St. Louis one week prior to the start of school. At this time, secondary students will be asked to show their tuition receipt, Passport, Study Permit and valid health coverage.
- Students will then complete the New Student Registration Form and pay the St Louis current school year Student fees – $50.
Please visit a St. Louis Guidance Counsellor to discuss how your International Education is recognized in Ontario.
How to Register for a credit course at St. Louis?
To register for a Secondary School Credit course at St. Louis, you must be 18 years of age or older on the first day that day classes begin for that term. To register for Correspondence, you must be 16 years of age or older. (If under 18 years of age, parent/guardian signature is required)
- Contact your last high school Guidance Department to request a Transcript or Credit Counselling Summary. If you are applying to College or University, you must provide us with a Transcript.
- If you attended another high school in the last 10 months, request a Principal to Principal Transfer Request Form
- Complete a Registration form when you arrive
- Come to St. Louis – Kitchener Main Campus OR St. Louis – Cambridge Campus on any one of the following registration dates listed below.
- Bring the requested document (listed below). You will not be allowed to register if any required documents are missing.
REGISTRATION and CLASS DATES IN KITCHENER and CAMBRIDGE
|Registration||Class Start and End Dates|
|St. Louis – Kitchener Main Campus, 80 Young St, Kitchener Mon – Thurs: 8:30am – 12:30pm / 1:30pm – 3:00pm
Tues & Wed: 5:30pm -7:30pm
|St. Louis – Kitchener Main Campus, 80 Young St, Kitchener Mon – Fri: 8:45am – 11:45am and/or 12:30pm – 3:30pm|
|Term 2: Oct 15, 16, 29, 2019||Term 2: Oct 29 – Dec 18, 2019|
|Term 3: Dec 3, 4, 2019, Jan 7, 2020||Term 3: Jan 7 – Feb 27, 2020|
|Term 4: Feb 11, 12, March 2, 2020||Term 4: Mar 2 – April 30, 2020|
|Term 5: Apr 14, 15, May 4, 2020
Summer: Visit our website in January 2020
|Term 5: May 4- June 24, 2020|
|St. Louis – Cambridge Campus, 150 Main St., Cambridge, Rm 151
Mon – Thurs: 11:00am – 2:00pm
Term 2: Oct 14, 15, 16, 17, 29, 2019
|St. Louis – Cambridge Campus, 150 Main St., Cambridge, Rm 155/156
Mon – Fri: 8:45am – 11:45am
Term 2: Oct 29 – Dec 18, 2019
What to bring to registration:
- Secondary School Transcript or Credit Counselling Summary
- $50 registration fee (exact cash, debit or credit)
- Proof of Canadian Citizenship (Birth Certificate, Passport, Canadian Citizenship Card, Immigration Papers)
- Photo I.D. with mailing address (Licence, Health Card, Ontario Photo ID Card), and a piece of mail or copy of a bill with your current address if it has recently changed.
Students who attended ESL/LINC classes must provide verification of Canadian Language Benchmarks (CLB) 6 in listening, speaking, reading, and writing.
Students who attended regular high school in the last year must have a Principal to Principal Transfer Request Form sent to St. Louis prior to registration.
Students returning to St. Louis from a previous year only need to bring photo ID and payment.
Additional Fees apply to Correspondence courses, International Students and students enrolled full-time at another high school. Note: No Book Deposit required, however students will pay cost recovery for lost or damaged books.
Registration forms will be provided at registration or click here to print a Secondary School Credit Pre-Registration Form . Complete it and bring with you.
Were you ever on an IEP? Or you think you might have learning challenges?
Talk to our Guidance Department about our Student Success Centre with additional resources and academic accommodations that will support your path to success.
If you do not have your OSSD and aren’t sure if you are ready to attempt a Secondary School Credit course yet, consider Core Essentials (an individualized learning support program for adults) at St. Louis – Kitchener Main Campus or St. Louis – St. Benedict Campus and 150 Main location in Cambridge.
Applying to College and University can be overwhelming and you have to stay on top of all the steps, timelines and meet deadlines to get into the post-secondary program of your choice.
St. Louis Guidance staff are here to assist students with this process and are extremely knowledgeable about the numerous skills training and post-secondary certificate and degree programs across the province. They can even point you in the direction of scholarship and bursary opportunities.
First we need your consent!
Applying to College?
Applying to University?
101 PIN Request Form – for students under age 21, with no break in schooling or post-secondary – you must complete this before you can apply as a 101 applicant.
IMPORTANT: All St. Louis secondary school credits earned will appear on your Ontario Secondary School Diploma (OSSD) transcript and are recognized by the Ontario Ministry of Education (MOE) and Ministry of Trades, Colleges and University (MTCU).
If you want St. Louis to send your grades, as part of your application process, we need your consent!
Please follow this link to confirm consent:
Completed all your OSSD Requirements (including your 40 hours of community activities)?
You must let us know that you have completed all your credits and that you intend to graduate with us. Ontario Secondary School Diplomas (OSSD) are issued once a year.
If you are a current student completing your last few credits, please be sure to complete an Intent to Graduate Form. Students who completed all their course work in 2018-19, and completed an Intent to Graduate Form will be invited to attend Graduation November 15, 2019. Current students graduate in November 2020.
ABOUT OUR GUIDANCE STAFF
Brenda Steffler, Guidance Department Head
Patti Walsh, Guidance Counsellor & SSC Department Head
Natalie Durant, Guidance Counsellor
During peak registration times, we have other experienced guidance counsellors available to review your transcript, develop an education plan and register you for your next secondary school credit course.
INTEND TO GRADUATE THIS YEAR?
Completed all your OSSD Requirements (including your 40 hours of community activities)? Current students will graduate with the Class of 2018-19 on November 15, 2019.
2019-2020: If you are currently in classes and close to graduating, please complete this Intent to Graduate Form.
If you did not attend last year or this year’s graduation ceremonies, you may pick up your OSSD from the main office. The OSSD is an important Ministry of Education document that many employers require proof of. As such, we cannot mail your diploma to you. Please bring photo ID.
Click here for Grad Photo Order Form and call Highland Camera to arrange an appointment.