Guidance Office Hours – currently we are online Monday to Thursday, 8:00am – 3:30pm. We are closed Fridays for PLAR Assessments.


  • For assistance with course selection, academic planning, post-secondary, PLAR maturity credits or general inquiries about St. Louis credit programs, please complete the Guidance Intake Form (Monday-Thursday). A guidance counsellor will get back to you within 1-2 business days during our office hours.
  • All New students to St Louis must also complete the New Student Registration Form
  • Current and previous students please check the St Louis Student Portal 2020-21 for Guidance information.

Guidance Office Hours currently we are online Monday – Thursday 8:00 am – 3:30 pm 

Guidance Fax: 519-745-9269

Guidance Email for sending documents only: stlouisguidance@wcdsb.ca

Transcript Inquiries: Mary.Lobsinger@wcdsb.ca Guidance Dept. Administrative Assistant

Phone: 519 745-1201 ext 230

Please check your email, the St Louis website, and the WCDSB website regularly for updates.

Guidance consultation is available before registering for all St. Louis courses.  The following guidance services are available for St. Louis students registered in any of our credit courses.

Talking to a Guidance Counsellor at St. Louis is not entirely like when you were in high school last. St. Louis Guidance Counsellors are certified teachers with Guidance qualifications and experience, however they also understand your adult responsibilities, perspectives and sense of urgency to get where you want to go.

During COVID-19 school closures, you will not be able to meet with a Guidance counsellor face to face. 

To consult about academic planning, please complete a Guidance Intake Form to connect with a St. Louis Guidance Counsellor during Guidance Office Hours only (no weekends)

Guidance Registration is NOT available in-person.

Location Weekday Office Hours
St. Louis – 80 Young Street, Kitchener (remote only) Monday to Thursday 8:00am – 3:30pm
Friday Closed
There are no in-person Guidance Services in Cambridge for the 2020-2021 school year

If you plan to register for a credit course, these items are required:

  • Documents with your Legal Name and Date of Birth
  • Documents with your Status in Canada
  • Photo Identification
  • Previous High School Transcript or Credit Counselling Summary
  • Up-to-date Resume (if you wish to have your work and volunteer experience recognized under PLAR)
  • Principal to Principal Transfer Request Form (if you attended another high school in the last year without having completed a diploma)
  • Letter to verify completion of CLB 6 (if you are a LINC or ESL student)

St. Louis Guidance Counsellors will work with current and prospective students to determine what is still required to complete your OSSD.  Click here for OSSD Graduation Requirements. If you already have your OSSD, and need to upgrade credits for a better grade or take a College or University level Secondary School Credit, Guidance will provide direction on how taking a credit class at St. Louis will impact your overall grade average and updated transcript.

Prior Learning Assessment and Recognition (PLAR) is a process that helps mature students obtain recognition for learning outside of formal education settings.  PLAR focuses on what adults already know and what they can do. For example, have you lived on your own and managed your own money, do you have children, have you worked or volunteered and learned new skills.  These elements are just a handful of the situations we evaluate to determine how that life experience may be attached to secondary school credits. At St. Louis, we can help you obtain recognition for this life and work experience.

Click here to view the PLAR information video: Prior Learning Assessment and Recognition (PLAR)

Who is Eligible?

PLAR is available to mature students who entered an Ontario high school after 1999, or would like to graduate under the current Ontario Secondary School Diploma (OSSD) requirements.

Are you:

  • At least 18 years old on or before December 31 of this school year?
  • Enrolled in a Secondary School Credit program for the purpose of obtaining an OSSD
  • Out of high school for at least 10 months before returning as an adult
  • New to the Ontario Secondary School system, as of February 1, 2004 AND working toward an Ontario Secondary School Diploma (OSSD). (Students who have studied out of province or out of country would also qualify under this criteria)

You may earn up to 26 secondary school credits using PLAR for Mature students.  The last 4 credits MUST be earned via any combination of our day class, hybrid, correspondence, online, language credit, skills training or Credits@Work options.  Credits offered in Skills Training programs are elective credits only.

To receive a PLAR application and connect with a St. Louis Guidance Counsellor, please complete a Guidance Intake Form. A guidance counsellor will contact you via email within 1-2 business days during our office hours.

Guidance Office Hours – currently we are online Monday – Thursday 8::00am – 3:30pm,  Fridays are dedicated for PLAR

International Visa Student Program – 

NOTE:  During COVID-19 School Closures, St. Louis Guidance Counsellors are unable to enrol International Students

St Louis Adult Learning  & Continuing Education Centres


St Louis Adult Learning & Continuing Education Centres offers High School credit courses taught in English for the purpose of obtaining the Ontario Secondary School Diploma (OSSD) and/or upgrading for post-secondary education. Credits can be earned through our Adult Day School program (5 Terms) , Correspondence – Self Directed program (continuous Intake) or any of our three school to Work Programs: Culinary Arts Training, Hair Styling and Barber Training, and Personal Support Worker training. Please click on the Programs and Courses on our website for information about each program.

Acceptance into a St Louis Adult & Continuing Education program in the Waterloo Catholic District School Board will be determined by:

  1. An assessment of the student’s educational background and present academic standing as indicated on their transcripts. Secondary students must have a performance grade level of 65%. (High School Transcripts must be faxed or emailed to stlouisguidance@wcdsb.ca prior to acceptance (see Procedures section).
  2. The availability of space in specific secondary credit courses. Early enrolment is recommended to ensure access to the course of choice and desired program.
  3. An assessment of the student’s English language proficiency. Students will need to provide evidence of a TOEFL score between 79-93, or IELTS at 6.5, or CLB at level 6 (in listening, speaking, reading, and writing) in order to be accepted into our adult high school credit courses. If you have taken language tests other than those listed above, please contact St Louis directly to determine whether they will meet language testing requirements.

English Language Testing

The following services evaluate language skills of people whose first language is not English.

  • Test of English As a Foreign Language (TOEFL)

    Website: ets.org/toefl
    Telephone: 1.877.863.3546
    Use Institution Code 0211 when taking the TOEFL test

  • International English Language Testing Service (IELTS)

    Website: ielts.org or ieltscanada.ca

  • In Waterloo Region contact the YMCA Immigrant Services to set up a CLB language assessment

Once you’ve completed an English Proficiency test, contact the organization directly and have them send your official results to: St Louis Adult Learning & Continuing Education Centres, 80 Young St., Kitchener ON N2H 4Z1. Your results must be received in a sealed envelope from the organization to be considered official.

All students will be advised within two weeks of St Louis receiving your high school transcripts and English Language Proficiency documents as to whether you have been offered a placement in a St Louis Adult Learning Centre Program. At that time you will be given a copy of a Request For Invoice.

Once you are accepted and have your Request for Invoice you will need to contact the:

Resource Development Office (RDO)

Waterloo Catholic District School Board

35 Weber Street West, Unit A, Kitchener, Ontario (after Sept 30, 2019)

Directions: Office located between Ontario & Young Streets

Hours: Monday–Friday from 8:30 a.m. to 4:30 p.m.

Telephone: 519-578-3660 (call first, please!)

The WCDSB school tuition and RDO administration fees must be paid in full to the WCDSB Resource Development Office, 35 Weber Street West, Unit A, Kitchener, Ontario, Canada N2G 4G2 before the Letter of Acceptance (LOA) is issued. After receiving the school fees payment, the WCDSB will issue an official letter of acceptance. The official letter of acceptance is required for the student to apply for a Study Permit at the Canadian Embassy in order to study in Canada.

Please note: For students applying to study in Canada for the first time, their Study Permits must be obtained before entering Canada. Students who are already studying in Canada may renew their Study Permits from Citizenship & Immigration Canada from within Canada.

All students must apply for and receive a Study Permit from Citizenship and Immigration Canada before leaving their home country to attend a school in Canada. Guidelines and an application form can be found on the Citizenship and Immigration Canada website, http://www.cic.gc.ca/english/study/index.asp or at the Canadian embassy, high commission or consulate in the student’s home country. Students should contact the Canadian visa office in their home country to see if they are required to fill out any additional forms or provide any additional documents.

Procedure and Requirements

  1. Send an email to stlouisguidance@wcdsb.ca to begin your application process. In the body of the email please indicate the program you are interested in at St Louis and the reason you wish to study with us. Attach the following documents to this email:
  • Scanned copies of high school transcripts from the most recent and previous two years of study
  • Evidence of English proficiency
  1. Complete the International Student Application Form. Once this is completed and we have received your transcripts a guidance counsellor will contact you to help you select your courses.  We will then send you a Request for Invoice for administration and tuition fees. You will then contact the ROD office to make arrangements for your tuition payment.
  2. The administration and tuition fees must be received prior to the Letter of Acceptance (LOA) being issued by the School Board. Payment may be submitted by certified cheque, wire transfer or money order.
  3. A student is responsible to apply for a Visa and Study Permit. Only students with a Secondary School Study Permit will be granted course credits.
  4. Students should ensure they arrive a couple days prior to the beginning of the term. This is important if the student wishes to begin classes the first day of the term.
  • Students will receive their study permit once they have been processed through Canada Border Services Agency (CBSA) at the point of entry.
  • Upon arrival at St Louis, the student must present their passport containing the visa with stamped entry date, and study permit. You will also need to provide documentation showing your Canadian address, and a receipt showing your tuition payment.

Document Requirements

Students must submit the following:

  1. A final transcript or school record from high school and post-secondary (if attended) must be faxed to 519 745-9269 or documents emailed to stlouisguidance@wcdsb.ca Photocopies of transcripts/certificates must be certified with an official school stamp. Failure to comply will result in a delay. Secondary students must have a performance grade level of 75% or B+ equivalent.
  2. Completed International Student Application Form
  3. Completed New Student Registration Form
  4. An administration fee of CDN $300.00 + HST is to be made payable to the Waterloo Catholic District School Board by certified cheque, bank draft or money order. The administration fee is NON-REFUNDABLE.


Please note: On arrival in Canada, International Students may NOT transfer to another school in the Waterloo Catholic District School Board. In special circumstances, St. Louis Administration may consider a change of program at St. Louis. 

School Fees – Secondary Schools (Grade 9-12)

One credit course (adult day school or correspondence) is  CDN $1700.00

One day school term (2 credits) CDN $3,400 for a maximum of 2 courses

plus Student Services Fees and/ or Correspondence Fee $60/course

Health Insurance- Students must arrange their own health insurance to be covered during their stay in Canada.

Refund policy 


Students must have a medical note in order to be eligible for a refund.  There will be a $100 admin or processing fee deducted from the refund.  The refund will be calculated based on the day the student formally withdraws from the course.  If a student drops after mid point in the course there will be no refund. There will be a $100 admin fee for program changes payable to St Louis Adult Learning Centres.

Terms & Conditions

  • The Waterloo Catholic District School Board (WCDSB) is not liable for losses/expenses that may incur as a result of the District being unable to provide education owing to labour disputes or inclement weather conditions or other causes beyond its control.
  • Canada and the Waterloo Region are very safe by world standards. The WCDSB cannot guarantee the student’s safety. Therefore, should the student be injured while studying in Canada, the WCDSB will not be held liable.
  • If the student’s educational needs are greater than disclosed in the application, the WCDSB reserves the right to charge for extra support if such support is available.
  • Any inaccuracy in the application is grounds for the WCDSB to terminate the agreement and send the student home without refund and at the parent’s own expense.
  • The Waterloo Catholic District School Board, its officers, employees, agents, volunteers and representatives will not be held responsible for any injury loss or injury suffered by the applicant during periods of travel and study. If the applicant becomes ill or incapacitated, the WCDSB and its representatives may take such action as it considers necessary, including securing medical treatment and transporting the applicant home at his/her expense.
  • The undersigned hereby agrees to indemnify WCDSB for damages or expenses incurred, resulting from the student’s willful or negligent behaviour or actions.

I acknowledge that the Waterloo Catholic District School Board reserves the right to dismiss students and return them home, at their expense, without tuition refund for violating school rules, the WCDSB code of Conduct or the laws of Canada.

I therefore agree to uphold all rules and regulations and cooperate with administrators, teachers and student in the WCDSB. I fully understand the refund policy of the WCDSB.

Upon application submission, I verify that everything stated in the application is true and processing this application acknowledges my acceptance of the terms and conditions.

Upon Arrival In Canada

In order to acquaint themselves with the city and our Canadian customs, we advise students to arrive in the Waterloo Region at least two weeks in advance of the start of school.

All international students will be required to report to the Resource Development Office – International Education Services within their first two days in Canada.

The Resource Development Office (RDO) is located at:

Waterloo Catholic District School Board

35 Weber Street West, Unit A, Kitchener, Ontario

Directions: Office located between Ontario & Young Streets

Hours: Monday–Friday from 8:30 a.m. to 4:30 p.m.

Telephone: 519-578-3660

During this visit, students must submit the following:

  • A valid Study Permit.
  • A valid Passport.
  • Most recent Transcripts.
  • Valid health insurance coverage.

Registration at school

  • All new students will be required to register at St. Louis one week prior to the start of school. At this time, secondary students will be asked to show their tuition receipt, Passport, Study Permit and valid health coverage.
  • Students will then complete the New Student Registration Form

During COVID-19, you may connect with a St. Louis Guidance Counsellor by completing a Guidance Intake Form to discuss how your International Education is recognized in Ontario.

International Credentials Assessment Services of Canada

World Education Services

How to Register for a credit course at St. Louis?

To register for future Secondary School Credit course at St. Louis, you must be 18 years of age or older on the first day that day classes begin for that term. To register for Correspondence, you must be 16 years of age or older. (If under 18 years of age, parent/guardian signature is required)

  1. Contact your last high school Guidance Department to request a Transcript or Credit Counselling Summary. If you are applying to College or University, you must provide us with a Transcript.
  2.  If you attended another high school in the last 10 months, request a Principal to Principal Transfer Request Form 
  3.  Complete a Pre-Registration form online
  4.  Send the requested document (listed below) by email. You will not be allowed to register if any required documents are missing.

Registration and Class Dates 2020-2021:

Registration for 2020-2021 Class Start and End Dates 2020-2021
St. Louis – Kitchener Main Campus, 80 Young St, Kitchener

Mon – Thurs: 8:00am – 3:00pm (closed Fridays for PLAR assessments)

St. Louis – Kitchener Main Campus, 80 Young St, Kitchener

Mon – Fri: 8:45am – 11:45am and/or 12:30pm – 3:30pm

Term 1: Aug 27- Sept 9 Term 1: Sept 9 (Day 1)-Oct 28, 2020 (exam) /Oct 29, 2020 (conference day) 
Term 2: October 13-30, 2020 Term 2: Oct 30  (Day 1)-Dec 17, 2020 (exam) /Dec 18, 2020 (conference day) in progress 
Term 3: December 3-17 2020 / January 4 & 5, 2021 Term 3: Jan 5 (Day 1) – Feb 24, 2021 (exam) / Feb 25, 2021 (conference day)
Term 4: February 11-March 2, 2021 Term 4: Mar 2 (Day 1) – Apr 29, 2021 (exam) / Apr 30, 2021 (conference day)
Term 5: April 14-May 5, 2021 Term 5: May 5 (Day 1)-June 24, 2021 (exam)/June 25, 2021 (conference day)
Summer:  Visit Summer Programs July 5 – July 29, 2021

What to submit to complete your registration:

  1. Secondary School Transcript or Credit Counselling Summary
  2. $50 student services non-refundable fee (exact cash, debit or credit) – waived Fall 2020
  3. Proof of Canadian Citizenship (Birth Certificate, Passport, Canadian Citizenship Card, Immigration Papers)
  4. Photo I.D. with mailing address (License, Health Card, Ontario Photo ID Card), and a piece of mail or copy of a bill with your current address if it has recently changed.


  • Students who attended ESL/LINC classes must provide verification of Canadian Language Benchmarks (CLB) 6 in listening, speaking, reading, & writing.
  • Students who attended regular high school in the last year must have a Principal to Principal Transfer Request Form sent to St. Louis prior to registration.
  • Students returning to St. Louis from a previous year only need to bring photo ID and payment.
  • Additional Fees apply to Correspondence courses, International Students and students enrolled full-time at another high school. Note: Students will pay cost recovery for lost or damaged books.

If you are looking to register for secondary school courses, your first step is to complete and submit the Guidance Intake Form. A guidance counsellor will contact you via email within 1-2 business days during our office hours.

Were you ever on an IEP?

Do you think you might have learning challenges?

Talk to our Guidance Department about our Student Success resources and academic accommodations that will support your path to success.

If  you do not have your OSSD and aren’t sure if you are ready to attempt a Secondary School Credit course yet, consider Core Essentials (an individualized learning support program for adults) at St. Louis – Kitchener Main Campus or St. Louis – St. Benedict Campus .  Please contact stlouis@wcdsb.ca to find our which programs are offered in person and which are offered remotely.

Applying to College and University can be overwhelming.

You have to stay on top of all the steps, timelines and meet deadlines to get into the post-secondary program of your choice. St. Louis Guidance staff are here to assist students with this process and are extremely knowledgeable about the numerous skills training and post-secondary certificate and degree programs across the province. They can even point you in the direction of scholarship and bursary opportunities.

St Louis Post-Secondary Consent Forms 2020-21

You must complete a consent form AFTER you have applied and paid for your post-secondary application. The consent form gives us permission to send your projected courses and final St Louis marks.

Applying to College?

College Applicant Consent Form

Applying to University?

101 PIN Request Form

This 101 PIN Request form is for students under age 21, with no break in schooling or post-secondary. You must complete this form before you can apply as a 101 applicant.


All St. Louis secondary school credits earned will appear on your Ontario Secondary School Diploma (OSSD) transcript and are recognized by the Ontario Ministry of Education (EDU) and Ministry of Trades, Colleges and University (MTCU).

If you want St. Louis to send your grades, as part of your application process, we need your consent!

Please follow this link to confirm consent:

101 University Applicant Consent Form

105 University Applicant Consent Form

Changed your mind about Post-Secondary Course you want to apply for?

Let us know, please.   Post-Secondary Course Update Form – print, complete and submit electronically to a St. Louis Guidance Counsellor if you have changed any courses after applying and completing the consent form(s).

Completed all your OSSD Requirements (including your 40 hours of community activities)?

You must let us know that you have completed all your credits and that you intend to graduate with us.  Ontario Secondary School Diplomas (OSSD) are issued once a year.

If you are a current student completing your last few credits, and all of your OSSD Requirements (including your 40 hours of community activities), please be sure to complete an Intent to Graduate Form.  The Ontario Secondary School Diploma (OSSD) is an important Ministry of Education document that many employers require proof of and we like to celebrate with you.

Unfortunately, requests to graduate in 2019-2020 are now past due.  You should have received a letter informing you of your designated day to pick up your diploma.

Consider getting a grad photo taken by contacting Highland Camera and making arrangements anytime of the year.  Exclusive opportunity for St. Louis Graduates. Click here for Grad Photo Order Form.


Brenda Steffler, Guidance Department Head

Patti Walsh, Guidance Counsellor & SSC Department Head

Sherry Wise, Guidance Counsellor

During peak registration times, we have other experienced guidance counsellors available to review your transcript, develop an education plan and register you for your next secondary school credit course.

For more information on Guidance Services at St. Louis

First steps is always to: Complete the Guidance Intake Form

If you have not heard back within 2 business days, call: 519-745-1201 ext. 230


Completed all of your OSSD Requirements (including your 40 hours of community activities)?
If you are a current student in this 2020-2021 school-year, completing your last few credits, please be sure to complete an Intent to Graduate Form.  The Ontario Secondary School Diploma (OSSD) is an important Ministry of Education document that many employers require proof of and we like to celebrate with you.

Unfortunately, requests to graduate in 2019-2020 are now past due.

Note we cannot mail your diploma to you.  Check your email for a letter informing you of which day to pick up your diploma. Bring photo ID.

Click here for Grad Photo Order Form and call Highland Camera to arrange an appointment.